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Expense Tracking & Accounting Tips

Our blog is where we share tips, guides, and insights to help freelancers and small business owners manage expenses, stay tax-ready, and grow their business.

AllTax GuidesAI & TechnologyBookkeeping & AccountingCash FlowExpense TrackingHow to Find ReceiptsMileage & Vehicle ExpensesProduct UpdatesReceipts & Record KeepingSoftware & Tools
Tax Guides

IRS Electronic Recordkeeping Rules: Building a Compliant Digital Tax System

The IRS has formally approved paperless recordkeeping since 1997. Learn the five core requirements for compliant digital record storage and how to implement them.

Mar 14, 2026·8 min read
Tax Guides

Home Office Deduction 2026: Complete Guide for Freelancers and Self-Employed

Understanding how the home office deduction works is essential for self-employed individuals, especially with 2026 tax changes making the QBI deduction 23% and the standard deduction permanently higher.

Mar 14, 2026
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10 min read
Receipts & Record Keeping

How Long to Keep Receipts for Taxes: IRS Rules for Every Situation

The IRS standard retention period is 3 years, but many situations extend that to 6-7 years. This guide covers exact rules for every situation and what happens if receipts are missing.

Mar 14, 2026·7 min read
Tax Guides

The IRS $75 Receipt Rule: When You Don't Need a Receipt for Business Expenses

There's a persistent rumor in freelancer circles about not needing receipts for expenses under $75. Learn what the IRS $75 receipt exception actually covers and what it doesn't.

Mar 14, 2026·7 min read
Tax Guides

IRS Receipt Requirements 2026: Complete Guide to Keeping Receipts for Taxes

Comprehensive guide covering IRS receipt documentation requirements, retention periods, substantiation standards, digital records, and audit preparation for business expenses.

Mar 14, 2026·12 min read
Receipts & Record Keeping

Lost a Receipt? How to Reconstruct Missing Tax Documentation for the IRS

A lost receipt doesn't automatically mean a lost deduction. Learn methods for reconstructing missing documentation and supporting your tax claims.

Mar 14, 2026·10 min read
Tax Guides

OBBBA for Self-Employed: How the New Tax Law Affects Freelancers and Sole Proprietors

Guide to how the One Big Beautiful Bill Act impacts self-employed individuals, freelancers, and sole proprietors, including the 23% QBI deduction and bonus depreciation.

Mar 14, 2026·1 min read
Tax Guides

OBBBA Tax Changes 2026: Complete Guide for Small Businesses and Freelancers

The One Big Beautiful Bill Act (OBBBA) significantly changed the tax landscape for small business owners, freelancers, and self-employed professionals starting in 2026.

Mar 14, 2026·17 min read
Receipts & Record Keeping

The Payment Terminal Receipt Problem: Why Your Card Slip Isn't Enough for the IRS

The receipt from a payment terminal proves you paid something, but it doesn't prove what you bought -- and the IRS cares very much about what you purchased.

Mar 14, 2026·7 min read
Tax Guides

IRS Per Diem Rates: How Fixed Allowances Simplify Business Travel Receipts

Per diem rates offer a simpler alternative to tracking every receipt during business travel by using fixed daily allowances set by the federal government.

Mar 14, 2026·8 min read
Tax Guides

QBI Deduction 2026: The New 23% Rate Explained for Freelancers and Small Businesses

The Qualified Business Income deduction increased from 20% to 23% under the One Big Beautiful Bill Act, now permanent for tax years beginning after December 31, 2025.

Mar 14, 2026·7 min read
Tax Guides

R&D Tax Deduction 2026: Immediate Expensing Restored by OBBBA

The OBBBA restores immediate deductibility for domestic R&D expenses beginning in 2026, reversing the 5-year amortization requirement that began in 2022.

Mar 14, 2026·9 min read
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